In the growing phase we meet a lot of clients and their critical turning points. Business owners who have annual revenue in million dollar whould have many others priority then book keepping and suddenlythe feel burden of accounts to cathching up.

For the new business owner it don’t take a  long time to understand the up to date financial records and it has an important role in business to achieve success. At the same time it is also necessary to maintain records dailys and list priorities. However business owners don’t have enough time to keep the bookkeepers, they have the value of time. 

Hiring a bookkeeper is the only one solutions to this kind of problem but it is always not a good solution. Here are some good reasons for bookkeeping services.

Privacy- There are many things in the business like financial records which the owner have to keep private and secure. You have to find the person who you can trust to do this job, which will stay with your company long term and be good in maintaining confidentiality and it’s not a simple task. Good bookkeepers services with strong clients will give a peace in owners mind this is the opportunity to members of the community in contact with financial records.

Scalability- When a business starts with a smaller need but if the business grows rapidly then it’s necessary to keep bookkeeping services. While hiring the bookkeepers you should have an oversight on him by giving him full training but without having to hire or train don’t add an additional staff.

Training and management- Most of the business owners don’t have time to train the bookkeeper as if he thinks he can do it and get good knowledge in it but it isn’t good. But by training the bookkeeper he would be specialized in that work and the quality work should be given by him. It would make a big difference in bookkeeping.

Maximize your resources- When the business owner tries to save money and start doing his bookkeeping on their own or he gives these things to the co-employee then it will not manage properly and the owner doesn’t have enough time to think about expanding the business. When they give bookkeepers for bookkeeping services then they are free to think about the business. They will have enough time to do that and spend some time with the employee.

Tax And audit ready financials- Using the outsourced professional bookkeeping services then the financial records and the accounts are cleared and the bank statements will also be happy. There are no questions about anything and the work will be done on time. The financial statements to the bank will also be satisfied by the investors and they will get the information with the IRS. Bookkeepers will make sure that there is no doubt about the data.

It’s an easy solution to keep the outsource bookkeeping to a professional service, it will increase the flow of cash and keep the best way of accounts. 

For the centuries, basic bookkeeping principles have remained the same for ages, but the technology and methods that bookkeepers used are changed. Gone are those days when the company use books or paper leader for bookkeeping. Today, all these are replaced with practical accounting techniques and spreadsheets on computer screens.

Strategic Ways to Outsource

Today, technology has changed the bookkeeping service completely in many aspects. It makes it easier but brings new challenges for the owner of the business. Those businessmen who are struggling to keep their books for accrual-based accounting and the GAAP Generally Accepted Accounting Principles, so they have to know how to leverage the bookkeeping software applications.

Bookkeeping Spreadsheets Can Reveal Valuable Hidden Information:

Some of the valuable information of business includes Cash flow statements, profit & loss statements and balance sheets. It provides the current financial status of the business and the information about future profits. Bookkeeping software can appropriately organize all this information and enable anyone to understand all the things by analyzing this information and profits-loss for business growth.

Guide to Global Marketing Outsourcing

This leaves can overworked, and stressed out business owners with the main three tasks of basic bookkeeping services:

• Analyzing the financial data
• Managing the books with timeliness and accuracy
• From the data, determination of the best financial decisions to make the right action

To manage all the task the accounting department plays its vital role. Your bookkeeping software specialist sets the software and gives you and other authorized personnel in your company secure and remote access.

The bookkeeper maintains all the books regularly as per the requirement that is daily, monthly or weekly basis. You can look at all the financial statement at your fingertips by clicking a few tabs. Even you can generate all of them, or the person can share it with you as per your schedule.

These bookkeeping procedures are described in your Client Procedures Manual (CPM) with you. It leaves us with the actionable data to make the best financial decision for your organization.

Accounting Department Is More Than Bookkeeping Department:

With the proper accounting, you get proper advice and all benefit of a financial controller. Pick the financial controllers who are CPAs- Certified Public Accountants and have years of experience as a company Chief Financial Officers, CPAs, more for publicly and privately held firms and controllers. You will get the best possible advice about their experience and knowledge to take further financial future for your company. Yes, you can also control all the decision by yourself as well without taking a piece of advice, but most the business owner take advice from the experienced financial controller.

Outsourcing for Small Business

Bookkeeping is highly competitive in today’s era with the connected economy. With these software business owner can get all the data on their fingertips and which is more than just number in the box. With it, you can improve your company’s bookkeeping with timely financial reporting, accuracy, financial analysis, and the right actions after proper analysis. So ask your company’s account department to help you in bookkeeping.

Outsourcing Guidelines: During the start-up of the company, the owner, founders and the employees take each task on themselves first. Staying on the higher position and working from the ground need multi-tasking skills, cooperation and frugally thinking. With the growth of the company, the capability of the current employees outgrows, which shows the positive expansion sign. The growth shows that you are defeating your core competitors.

In favor of outsourcing, one has to let go of some internal functions, and so it is a bit challenging. Outsourcing is risky, and due to it many professional has a fear of misleading or failure of business as the main person does not cause it. But on the other hand, trust is a precious commodity, but outsourcing generally overtakes these beliefs.

Guidelines for Outsourcing

Hiring a third person to share your responsibility undoubtedly save your time and it is cost effective as well. The expert can spend a specific time to streamline your operations and tasks. The expert’s knowledge will also help you to achieve faster success with accuracy.

If you don’t know about how outsourcing works and where to start or what financial operation you have to done and send to outside firms to complete? Answer of all these questions are you will find here, but for that, you have first to examine the important factors for you and your business.

1. Core Values:

The most commonly outsourced area is financial operations as it does not create a competitive edge. You should keep those department internal which work as a central one for your company. For example product development, customer service or marketing should remain in the house as it affects your business directly. You can choose analytics, accounting, and legal services for outsourcing.

As per the Deloitte survey of 2016 found that out of all those companies who outsource financial and accounting services 36% are planning to increase outsourcing of financial work. Currently, most companies outsource processes such as accounts payable, collections, and payroll which are transactional financial processes. But with technology improvement, the companies are outsourcing other parts of the resources as well. So your steps are mostly mattered on the affordability to move internally or externally and again it is based on some factors like expertise, confidentiality, or inside knowledge of the information.

2. Best Outsourcing Area:

Once you find the core values of your company and the role of it, next, you can choose the area of outsourcing.  Initially, start with the one which is needed and then narrow the choice with the necessary. According to us, the best places are as follows:

• Accounting:

Accounting is the most logical place to start with. There are many accounting professionals and experts present around the globe on which you can trust easily. You can easily find a firm that is compatible with your budget and way of working. They will manage your accounts payable, tax preparation, payroll, accounts receivable, and other financial responsibilities.

• Audit:

An audit manages all your records to keep it clean and make your company reliable. Companies keep their internal audit team as well, but most of the company pick the third party for this job. Choosing an auditing firm is an important task for your company, but with all the proper consideration you can find the reliable one. An honest audit leads to clear and transparent financial operations and can help to plan future investment.

• Analysis and forecasts:

As per the recent trends, corporate are also outsourcing some other important financial functions like budgeting, financial analysis, and forecasting. These tasks need trust to outsource, but they can get great benefits. It is also possible that the third party has more human resources, recent technology, and knowledge that make a more financial sense. The overall process simplifies by it and closes the books faster with more information and cash. Even it also helps the company to meet regulations and compliance parameters more efficiently and effectively.

Outsourcing Guidelines

There is no fixed way to outsource financial operations. Deciding whether to keep the project inside or outside is difficult so make sure your decision can add up the value in your organization. For that first look that your organization has some expertise to perform the task or you want to outsource the task and your in-house expert will streamline it. Whatever your decision is, but keeps in mind that your decision has the power to grow your business beyond the boundaries.

Outsourcing: For a big business, entrepreneurs have long seen outsourcing as a strategy and the growing technology has made it easier for the small to a large business firm. Outsourcing leaves a positive impact on the productivity and growth of the company.

Build a Batter Business with Outsourcing

For outsourcing the first step is time-consuming bit once you find out how to deal with it, then you can easily increase your efficiency and economic scale of your business.

When to Outsource?

Outsourcing time is different for different companies. Some have the in-house staff to manage daily activities, but for the new project, they need outside help as they don’t want to hire a full-time employee. The considering time for outsourcing is when you and your employees can’t manage the day-to-day activities of business satisfactorily.

What is Outsourcing?

There are chances that you are outsourcing some tasks like payroll administration or criminal and background checks for employment. At present except some important and confidential task, all other outsourced as many qualified and professional persons are moving from corporate to freelancing world.

Before outsourcing, look at the values and strength of your business. There are three types of general categories for a task that are out outsourced which includes Highly skilled, or executive, expertise, Highly repetitive tasks, and Specialized knowledge.

Finding the Right Contractors:

Though technology has made it easy to find the right partner for outsourcing still the process is vitally important. The best place is your circle, like ask to other business owners, or your accountant or your business lawyer for the recommendation. Even the professional online networks like LinkedIn and Twitter also helps you a lot in this task.

In the absence of good recommendation then you can put the ads on work from home website or ask professional association or trade group to recommend the right partner for you. You can pick any option from the above, but the primary key to find the right partner is first to find what you are exactly looking for.

Making it Work:

After finding the partner, you need proper communication for your expectations and working process of your company. Clearly stated your needs or asked any of your team members to communicate with them in case you have too much of burden on your shoulder.

Counting the Cost:

The amount you expect to pay the contractor depends on the type of the work you are outsourcing, the skill level, your preference and location of your provider. On the online sites, you can find the person from developing countries who can work for $1 per hour, but the U.S.-based contractors will charge higher.

Facing the Challenges:

For a small company, outsourcing yields great advantage, but they also have to face some challenges to fulfill it. If you choose the offshore contractors, then you have to face difficulties like time zones, language barriers, and working method, etc. However, focusing on communications can help you to some extent. It is similar to the hiring process as when you hire new employees; there are some risks involved related to security. But the risk associated with outsourcing also depends on the task you have given to them.

Reaping the Benefits:

Outsourcing has a great advantage even though there is a risk associated with it. You can build a team of professionals without paying extra expenses. Even you will get the task as per your time and the way you want.

Convergent Outsourcing

So with this, we sum of this topic. When you outsource some work, focus o the time, resources and attention and spend according to it.

The fees are not good always, sometimes it worth the cost and on the other hand, some fees are completely wastage of money. In such a case, it becomes unpleasant and sneaky. It is especially true for the financial industry, which comes up with full of fees that come in different shapes and sizes.

Most of the fees are well known, but some hidden charges feel the customer that they caught in a room without any door or window and for the close oom they are paying thousands of dollars unknowingly.

You Should Never Pay These Financial Fees

So here is a list of financial fees prepared by SB Accounting experts that you should never pay. Read it, and next time when you come across this type of charges, refuse to pay it.

Mutual Fund Loads

Load funds are a mutual fund. For example, shares of ‘A’ class mutual funds that charge an advanced commission. You might have to pay some percentage of your investment in advance say 3.75% to buy the funds. But with it, they also charge some fees in the name of expense ratio or management fees. So when you sum up together, it is a hefty amount of money you have to pay for buying some mutual funds.

Even on buying or selling mutual funds, you have to pay load fees which again a burden on your returns. It does not make any sense as many funds and brokers do not charge the load fees. However it is not a horrible option, but we recommend you to compare the changes from different brokers and financial adviser.

12b-1 Fees

A 12b-1 fee is nothing but distribution or a marketing fee that apply each year. And it is considered as an operational expense, so it included the fund expense ratio. So look at the statement, if you can see 12b-1 fees charges then refuse it. See the mutual funds has to be marketed, and it has to testify the possibility so it 12b-1 is not right in the first place.

Variable Annuity Fees

Some of the advisers sold a variable annuity and mutual funds. And for variable annuity, they charged about $50. And the thing for what we concerned is variable annuity fees, which is about $3,500 that is charged unknowingly. And it’s too high!

Late Fees

Late fees are another type of fees that you do not need to pay. It includes the fees for late paying your bills. To not pay late fees, the formula is straightforward, save extra in advance, and you have enough amount to pay all bills even for unexpected one. Yes, you don’t need to pay for the mailbox, inboxes, and email that you receive for your bills on a regular basis. Track the online method for payment and a good reminder system that helps you to pay the bills on time.

Payment Fees

It is the most annoying fees. How it feels that you have made any transaction and in return, you have to pay the charge. Some merchants give it name “convenience.” It is taken when you pay over the phone or some apps. Avoid such transactions as it does not make any sense.

Inventory management at optimal levels is important for all businesses. Why it is so because the inventory variations cannot always be predicted and whenever this happens, you have to ensure that all your cash does not stick in the form of inventory. But to solve this problem, we have many IMS- Inventory Management Software available in the market. Many companies, which do not opt for specialized inventory management software finds that after the long run, the inventory mistake is too expensive for them.

Every product-based businesses have records to be managed. Out of all, some have decay able inventory whereas some companies have inventory that costs a fortune. For Business to Customer service provider companies, the problem is inventory theft by customers, and for Business to Business service providing companies, the problem is inventory theft by an employee. During all these constant problems most of them have inventory software as a part of retail store management software or the accounting software, but now it’s time to opt for a specialized inventory management software.

Why You Need Specialized Inventory Software?

We at outsource bookkeeping service provider (SB Accounting) prepared some reasons to be use specialized inventory software.

Today retailers, wholesalers, e-Commerce traders, and manufacturers choose inventory management software because they simplify inventory and helps to grow the business. It tracks the inventory in different level order, sales, receive & deliveries.

IMS usually allows automation the tasks related to inventory. It saves your time, minimizes your work and saves the cost. In addition to this, it also improves the effectiveness of business and productivity. When all your record is moving along effectively via your software, you could bet you would save a considerable amount of money. With the proper use of IMS, you can reduce the losses in your business, and ultimately it increases your sales.

Best Inventory Management Software

The level, Real-time update, and current & proper data conditions are always beneficial, and this is what the inventory management software offers from small to large businesses. It prevents out gates and overstock of items. With it, you can easily find that which items are in stock with time span and which needed to be a store or which things you have to supply.

By analyzing all these types of data, business control all the levels of records and inventory that increase the use of warehouse space. It cut the cost by declining the parts or things that not needed for business due to the sufficient amount of storage. In short, the Inventory management software makes sense to spend money on it.

Simple Inventory Management Software

When you use the inventory software, you will find that you don’t have to depend on old-fashioned spreadsheets. It also gives you an opportunity to speed up a process of order placing.  One could check the barcode on the product, enter some data and place the order and the end creates the invoice and all done.

At the end what we want to be said it the correct mix with proper inventory is must for the satisfaction of both ends of the business that is the client and the investor. It offers the capability to be flexible and adjust to conditions as they arise.

In the accounting industry, it is a huge debate that which software is best, Xero or Quickbooks. So to choose anyone is difficult, but yes what we can do is the competitive analysis. So In this article, we will give you a detailed comparison between Xero vs Quickbooks. We have compared these both tools in different parts. So let’s start with the first feature.

Xero vs Quickbook

Bank Feeds Feature

Xero and Quickbooks both provide best ‘cloud-based, automated bank feed’ feature with same functionalities but there is a variation in pricing for installing a good bank feed service.

The bank feed feature includes:

• Access to other online banking services
• Easy link bank account to help in transactions downloading
• Automated transaction recording

Reconciliation Feature

Using Xero and Quickbooks accounting software, processing imported bank statement transactions provides an easy reconciliation method. However, viewing reconciliation report and extraction process of transactions in both software report different helped by sbaccounting.

For Quickbooks, bank account transactions and reconciled data segregate in different pages named as Account History Tab and Reconcile page. From here you can find the balance, duplicate transaction, and unreconciled transactions.

For Zero, you have to choose one from two tabs from the banking tabs. That is Bank Statements tab and Account Transactions tab to find out the transactions information like unreconciled transactions, account balance, and identification of duplicate entries.

Reporting Feature

Xero and Quickbooks have a different name tag for reporting feature. For zero It is New Reports, and for Quickbooks, it is Redesigned Reports. Both software gathers data and then compare and display them. It is useful for customization for generating a critical business report.

Quickbooks has a fantastic collection of creates reports, easily accessible reports in different category like Business Summary, Income tax, Sales, Stocks, Products, and many more as per the specification. With uncountable customization option, you can create a specific and clean report for an online shop.

On the other hand, Xero has limited customization templates for a report. It provides a skeletal report for your online shop with the least unified templates. It includes editing options like the changing the Accounting Basis, periodical comparison, editing and embedding contents with various publishing formats and exporting options, based on accounting variables grouping and filtering data for your accounting details.

Sending Of Invoices

Both the accounting tools provide invoice generation, management, and its customized presentation. However, Xero is one step ahead than Quickbooks for an automated and customized invoice generation. It has app for application of varied Tax Rates to a specific class of Product and also makes provision for implementing special discounts at a line-item level.

Payable Accounting And Add-Ons

Both, Quickbooks and Xero provide double-entry accounting and support for cash and accrual basis accounting, with an edge to edge competition.

With the advancement, both are updating themselves, at lightning speed as per current requirement and changes in the accounting business by changing the feature like the inventory management and smartphone apps.

Technical Support

Technical support is also another important feature. Xero provides quick response whereas Quickbooks makes its accounting specialists reach you via Quickbook ProAdvisor for your queries.

With the recent technology, today almost every work shift from paper to paperless. And accounting is no exception. For the form of accounting, people also change their ways and upgrade it with the use of cloud accounting software.

Cloud accounting software makes every transaction more comfortable, easy and accessible from any place. Some of the most efficient Cloud accounting software are Saasu, Xero, and Quickbooks.

How to judge software is depends on the features it provides. Out of all features, the key feature that accounts for good accounting software is a good business solution that provides and fulfill all the need of business from small to large scale.

Cloud Accounting Software

Cloud Accounting Software is almost similar to the other accounting software but what makes it different are they hosted on remote servers. The basic process of the server is they sent the data to the cloud where it administered, and then it returned to the user.

Every function is concocted off-site, not on the desktop of the user. In other words, we can say that with the help of this software, a user can access all the software application remotely through a cloud service provider or the internet. So it makes comfortable for the user to access the data from any time and anywhere and the good part is admin have the right to give access to another member.

Another thing is user can store all the data as a backup on more has two locations of the server, so if one server is down, you can use another server. Isn’t it simpler and less complicated method?

With this tool, the actual time reporting and visibility possibility get more comfortable and convenient for all the individuals in business, besides it increases work capabilities and making it a group effort. Users working or traveling at any corner of the world can access the data when they want which makes it the whole process possible for overseas accounting.

Small Business Accounting Software

The subscription plans offer different cloud accounting depending on the size of the organization. If your organization uses a paid service, then you also get all the benefits of free software updates without any additional cost.

At present cyber crimes are on the top so if you have some confidential finance document, there is no doubt that the organizations sometimes get worried about the safety of documents. But with cloud accounting, there is no reason for worry as they offer full security and a safe measure of putting financial information compared to normal accounting software. For example, if two people want to access the data, then to access data, both will give two different admission codes. Even if the laptop is stolen, it will not leave any traces as it keeps all the data password protected and encrypted.

Best online Accounting Software

Accounting Software systems like Xero, Saasu and Quickbooks, Wave, Intacct, Brightpearl helps the business to work faster and in the smarter way. With cloud-based accounting software, there is no need for installation. What you need is log in id and password to access your account. And all the information are available on any device with an active internet connection.